Tag Archive: efiling


Companies need to ensure that they are geared to provide SARS with their annual PAYE reconciliation submission before the end of May.

The first step companies should make is to ensure that they download the latest version of the e@syFile™ Employer system which has been loaded on the SARS website www.sarsefiling.co.za.

“It is most important that companies download and install this software before conducting their PAYE, SDL and UIF reconciliations to ensure accuracy and compliance with SARS requirements,” says Philip Meyer, technology director  at Sage Pastel Payroll & HR.

While SARS will not reject tax certificates that do not have an income tax number, the e@syFile™ Employer system will issue the submitting company a message declaring that penalties can be raised on the employer as a result of the missing information.

Meyer stresses that employers must confirm that the company will comply with the SARS penalties procedure before their companies are able to continue with their reconciliation and submission.

“SARS has also increased employer penalties applying to employee tax certificates that do not have a registered tax number. So it makes financial sense for companies to ensure that they register all unregistered employees with SARS before they submit tax certificates for reconciliation. Even employees that are below the tax threshold need a registered tax number,” adds Meyer.

Companies wanting to register employees for a tax reference number can either go into a SARS branch, or can log onto the e@syFile™ Employer system and load their employees manually. To follow the verification status of the tax reference number, companies can use the ITReg functionality of the e@syFile™ Employer system and follow a synchronisation process to obtain a CSV file with their employees’ tax reference numbers.

“However, companies using an automated payroll software solution can obtain employee tax reference numbers via the Bulk ITREG functionality and the e@syFile Employer system to simplify the reconciliation. Those using automated payroll solutions need only capture employees’ information and their payslip details,” adds Meyer.

During the year end procedures, the electronic tax certificates are generated automatically in the IRP5.13 file. This file can be imported directly into the e@syFile™ Employer system and the payroll EMP501 Reconciliation Report to complete the PAYE, SDL and UIF reconciliations. Meyer points out that this saves businesses considerable time and cost compared to manual calculation and capturing.

“Payroll departments should not issue tax certificates to their employees until they receive notice from SARS that the reconciliation is both complete and correct.”

The Tax Season commenced on 01 July 2012. Taxpayers can now submit their IT12 Returns for 2012. To avoid fines or penalties, individuals need to file their tax returns within the SARS deadlines, for the period 01 March 2011 to 29 February 2012.

Submission Deadlines

Please take note of the submission deadlines below:

•Manual returns have to be posted or delivered to local SARS branches by 28 September 2012.

•Non-provisional taxpayers may use SARS eFiling until 23 November 2012.

•Provisional taxpayers have more time and may submit electronic returns via eFiling until 31 January next year.

 

Tax Return Guide 

Visit www.sars.gov.za  to obtain the 2012 Tax Season electronic guide to help with submitting your IT12 Returns.

Help-You-eFile

A Help-You-eFile service will also soon be launched by SARS. The Help-You-eFile service is an innovation that will provide taxpayers with access to contact centre agents while the taxpayer is online. SARS Agents are able to see what taxpayers are doing and assist with the completion of the tax return. SARS has also embraced mobile technology and this year individuals with mobile devices will also be able to file their returns through the new SARS eFiling mobisite (sarsefiling.mobi) or a soon-to-be-launched eFiling application for people on the move using smartphones or tablets.

SARS is also enabling taxpayers to view eFiling videos on YouTube demonstrating how to register for eFiling, complete and submit the IRT12 tax form, accompanied by supporting documents if these are required. SARS has said that eFilers will receive their ITA34 assessment and statement of account within a few minutes of submitting the return.

 

eFiling

e@syFile™ Employer version 6.0.4 is available to download from www.sars.gov.za. An updated security certificate is included in this release to ensure successful installation. There are no additional changes in functionality.

Taxpayers who may have forgotten their eFiling login or password will be able to request their login name and reset their password from the login page

 

Find out more from www.pastelpayroll.co.za

Tax season 2012 has been officially launched. To avoid fines or penalties, individuals need to file their tax returns within the SARS deadlines, for the period 01 March 2011 to 29 February 2012.

Manual returns have to be posted or delivered to local SARS branches by 28 September 2012 while non-provisional taxpayers may use SARS eFiling until 23 November 2012. Provisional taxpayers have more time and may submit electronic returns via eFiling until 31 January next year.

Phil Meyer, technology director of payroll, tax and HR software developer Pastel Payroll, part of the Softline Group and Sage Group plc, recommends that individuals begin to get their tax documentation in order now.

“It makes sense to gather proof of contributions to Retirement Annuities or private pensions and medical schemes, investment income, dividends and lump sum payments now. The earlier the return can be finalised and submitted the better. It is less stressful than the panic last-minute rush.”

Meyer adds that taxpayers can obtain the Tax Season 2012 electronic guide from the SARS website www.sars.gov.za

“This year SARS is offering taxpayers assistance with their returns through a number of channels, helping to ensure that tax returns are submitted accurately and on time with minimal effort. A Help-You-eFile service will also soon be launched by SARS.”

The Help-You-eFile service is an innovation that will provide taxpayers with access to contact centre agents while the taxpayer is online. SARS Agents are able to see what taxpayers are doing and assist with the completion of the tax return.

The Help-You-eFile service is an innovation that will provide taxpayers with access to contact centre agents while the taxpayer is online. SARS Agents are able to see what taxpayers are doing and assist with the completion of the tax return.

“Taxpayers will also be able to view eFiling videos on YouTube that demonstrate how to registers for eFiling, complete and submit the IRT12 tax form, accompanied by supporting documents if these are required. SARS has said that eFilers will receive their ITA34 assessment and statement of account within a few minutes of submitting the return.”

Finally, taxpayers who may have forgotten their eFiling login or password will be able to request their login name and reset their password from the login page.